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setubase

THE AI-NATIVE PLATFORM FORConstructionCoordination

See the risk. Act before the impact.

Setubase connects your existing systems, models, documents, workflows, and site data into an AI intelligence layer — identifying emerging risks, surfacing blockers, and helping teams act before they become costly.

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›Projects›Midpoint Tower›ARIA AI
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Project
Midpoint Tower
Documents
RFIs3
Submittals
Transmittals
Approvals
Audit
Build
Issues5
NCRs
ARIA AI
Team Chat
Lookahead
Site Diary
Photos
Permits (PTW)
Instructions
Snag Lists
Forms
Intelligence
Clash Detection
Model Query
My Access
Team
CDE Settings
ARIA
AI Project Assistant
Midpoint Tower
Online
Give me a project health summary — overdue items, risk level, what needs attention today
Ask about RFIs, NCRs, project health…
Common Data Environment · Purpose-built for AI
Use Cases

Every breakdown your project faces.
Setubase closes the loop.

From the first RFI to handover — every workflow that breaks in email and spreadsheets runs natively on Setubase.

RFI Management

“An RFI response lands in an inbox, gets forwarded twice, and the contractor never sees it. Work proceeds on a superseded detail.”

With Setubase
RFIs tracked to closure and linked to the drawings they affect — nothing falls between inboxes.
NCR Tracking

“Non-conformances raised verbally and tracked in a shared spreadsheet nobody keeps current. At handover, proving what was fixed is nearly impossible.”

With Setubase
Every NCR issued, assigned, and closed with a full audit trail. Handover-ready from day one.
ITP & Hold Points

“A hold point gets bypassed on a Friday afternoon because the inspector can't be reached. By Monday, the concrete is poured and the QA record is a text message.”

With Setubase
Hold points require the right authority to sign off — no bypass path, fully defensible at audit.
Drawing Register

“Three versions of the same drawing circulate across email, WhatsApp, and shared drives. The contractor builds to revision B; revision D was issued two weeks ago.”

With Setubase
One live register. The current revision is never a question.
Submittals

“Thirty submittal packages tracked across email chains. Nobody knows which are approved, which are pending, and which were never acknowledged.”

With Setubase
Every submittal tracked from submission to approval with status visible to all parties.
Transmittals

“A dispute arises over whether the updated specification was issued before the pour. The only proof is in someone's sent folder — if they still have it.”

With Setubase
Every document issue logged at point of send. The audit trail builds itself.
Site Diary

“Daily logs live in paper notebooks and personal phone notes. When an incident occurs, there is no coherent, verifiable record to present.”

With Setubase
Structured daily logs, timestamped and tied to open NCRs and ITPs.
Permit to Work

“PTWs issued verbally or by text. Nobody tracks which permits are open, which have expired, or which are blocked by an unresolved NCR.”

With Setubase
Permits issued and tracked digitally — linked to the relevant NCRs and hold points.
The Foundation

Not a file store.
A living project intelligence layer.

Every document is a node. Every cross-reference is an edge. Links form as your team works — no separate tagging step.

Actions & Outcomes

Risks flagged · NCRs raised · Board packs auto-generated

3 flagged tonight

AI Agents

Project Risk · Coordination · Model Intelligence · Chatbot

4 active

Knowledge Graph

Auto-linking · cross-references · 2,340 live edges

2,340 edges

Common Data Environment

ISO 19650 · single source of truth · all disciplines

847 documents
RFINCRITP2D3DDWGSUBTRNPTWLOG
Live · 847 documents · 28 disciplines
01

Every document type in one structured place.

RFIs, NCRs, ITPs, submittals, transmittals, drawings — one ISO 19650-aligned audit trail. No more six inboxes.

02

The Knowledge Graph builds context you never had to ask for.

Query an RFI and see the drawing it references, the NCR it triggered, and the ITP governing that scope — in one view.

03

Four AI agents read the full CDE and act on your behalf.

Risk flags cite real document status. Chatbot answers cite the source revision and clause.

04

ISO 19650 governance built into every workflow.

Naming conventions and revision states enforced at upload. Compliant by default, not by accident.

AI Agents

Three agents. One live CDE.
Zero manual chasing.

Each agent reads your documents and acts — surfacing risks, raising records, answering questions.

ARIA — Project Assistant
Ask anything about your project. Risk summaries, document status, overdue actions — on demand.
Programme risk
Reads open RFIs and NCRs against your lookahead. Flags blockers before they hit the programme.
Project insights
Overdue items, risk summary, open actions — sourced from the live CDE in seconds.
Via WhatsApp
Your team can ask from the field. No app, no VPN — just a message.
Model Intelligence
Natural-language queries answered from the IFC model — on your phone, on site.
Plain-language queries
Ask about any element in plain English. ARIA reads the live IFC model and answers immediately.
Cited answers
Every answer cites the current drawing revision and specification clause — no guessing.
Live document links
Connects element data to live RFI, NCR, and ITP status for that location.
Coordination & NCRs
Federates IFC models on every upload. Detects clashes and raises NCRs — no manual step.
Model coordination
Federates IFC models on every upload. Detects clashes between disciplines automatically.
Auto-raise NCRs
Each clash auto-raises a BCF-linked NCR with the responsible party assigned.
Corrective tracking
Assigns responsibility, links drawings, and tracks NCR closure through to sign-off.
Built for Every Role

One platform. Every seat.

From site to boardroom — Setubase surfaces the right information at the right moment.

General Contractor

“Managing 30 subcontractor submittal packages while proving every drawing was issued on the right date — across email, WhatsApp, and shared drives.”

With Setubase
Every issue is logged in the transmittal register the moment it is sent. The audit trail builds itself.
Transmittal register — immutable record of every issue
Submittal review clock by package and discipline
Subcontractor accountability across every trade
Architect

“Design changes issued by email, RFI responses buried in threads, and revision history scattered across three tools.”

With Setubase
Every drawing revision is traceable. RFIs link directly to the affected detail — and every change is logged the moment it is issued.
Drawing register with live revision status
RFI responses linked to affected drawing details
NCR history by design package and discipline
QA / QC Manager

“ITP checkpoints signed off in WhatsApp.”

With Setubase
Hold Point breaches trigger an alert before work proceeds. NCR closure requires sign-off evidence — no bypass path.
Hold Point alerts before work proceeds
NCR closure requires photographic evidence
Full inspection register exportable for handover
Project Director

“Monday board prep: someone pulls RFI logs, someone chases ITP sign-offs, a third person assembles summaries across three tools.”

With Setubase
Ask the chatbot on WhatsApp. Open NCRs, ITP rates, programme risk — sourced and ready to present in seconds.
RFI status by discipline
Open ITPs with overdue flags
Programme risk summary on demand
Site Engineer

“Sub-contractor asks about the slab edge detail on site.”

With Setubase
Type the question on your phone. Drawing revision, spec clause, submittal reference — back in seconds. Sub carries on.
Natural-language queries against the full CDE
Answers cite drawing number and revision code
Works from the phone, on site, no VPN
Public Beta

Your next project
can be your
cleanest yet.

We onboard teams personally — one project at a time, hands-on from day one.

Personal onboarding — we run your first pilot with you
No setup fees during public beta
Direct line to the product team

Run your first project clean.

Tell us about your project and we'll set up a pilot together.

We'll reach out to set up your pilot · or contact@setubase.com

or
Chat on WhatsApp

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